Last updated on May 6, 2026
USCIS I-9 2013 free printable template
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What is USCIS I-9
The USCIS Form I-9 is a government document used by employers to verify the employment eligibility of individuals hired to work in the United States.
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Who needs USCIS I-9?
Explore how professionals across industries use pdfFiller.
USCIS I-9 is needed by:
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Employers hiring new employees
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Employees seeking to prove work eligibility
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Prepares or translators assisting with verification
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HR professionals managing employee documents
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Legal advisors assisting with immigration compliance
Comprehensive Guide to USCIS I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 serves as a critical tool for employment eligibility verification in the United States. This form is utilized to verify the identity and work authorization of individuals hired to work in the country. The U.S. Citizenship and Immigration Services (USCIS) oversees the issuance of this form and ensures compliance with relevant immigration laws.
Completing the USCIS Form I-9 is essential for both employees and employers as it confirms that employees are legally authorized to work in the U.S. The form's correct use plays a significant role in preventing unauthorized employment and discrimination.
Why is the USCIS Form I-9 Employment Eligibility Verification Important?
The USCIS Form I-9 is vital for ensuring compliance with U.S. immigration laws, protecting employers from legal liabilities associated with hiring unauthorized workers. This form benefits both parties by establishing a reliable method of employment verification.
Employers who adhere to proper employment verification processes can avoid penalties and foster trust within their workforce. Additionally, employees protected by thorough verification are assured that their rights are being upheld in the workplace.
Who Needs to Complete the USCIS Form I-9 Employment Eligibility Verification?
Several roles are involved in the completion of the USCIS Form I-9, each with specific responsibilities:
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Employees: Must provide accurate personal information and sign the form attesting to their employment eligibility.
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Employers or Authorized Representatives: Responsible for reviewing documentation and verifying the identity and work authorization of the employee.
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Preparers or Translators: Assist in completing the form for individuals who may need help due to language barriers.
How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online (Step-by-Step)
Filling out the USCIS Form I-9 online involves several straightforward steps:
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Section 1: The employee provides their personal information and attests to their employment eligibility.
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Section 2: The employer reviews the provided documentation and completes necessary verification details.
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Section 3: Used for re-verification of employees if applicable.
It is crucial to have the necessary documents ready, including acceptable forms of identification. Common mistakes include omitting required information or failing to sign the form, which can lead to processing delays.
Required Documents and Supporting Materials for the USCIS Form I-9
To complete the USCIS Form I-9, specific documents must be provided by the employee. These documents can include, but are not limited to:
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U.S. passport.
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Permanent resident card.
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Driver's license combined with a Social Security card.
Employers must carefully examine these documents to ensure their authenticity, as any fraudulent documentation can lead to severe legal repercussions.
How to Submit the USCIS Form I-9 Employment Eligibility Verification
Following completion, the USCIS Form I-9 must be submitted in a timely manner to comply with regulations:
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Submission can be made in person or electronically.
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Employers must ensure that the form is submitted within three business days of the employee's start date.
Failing to submit the form on time may result in penalties and complications for both the employer and employee.
What Happens After You Submit the USCIS Form I-9 Employment Eligibility Verification?
Once the USCIS Form I-9 is submitted, several outcomes may occur:
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Employers may retain the form for specific retention periods as mandated by law.
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Re-verification may be necessary if an employee's work authorization status changes or if they are rehired.
The employer is responsible for handling records securely, complying with both federal and state regulations. Maintaining thorough documentation is crucial for any potential audits or inspections.
Security and Privacy Compliance of the USCIS Form I-9 Employment Eligibility Verification
Maintaining security and privacy while handling the USCIS Form I-9 is paramount. Employers should implement data protection policies that align with legal requirements, including HIPAA and GDPR compliance.
Employers can utilize secure platforms like pdfFiller to enhance document security. Features such as encrypted data storage and access controls help safeguard sensitive information associated with employment verification.
Using pdfFiller to Complete the USCIS Form I-9 Employment Eligibility Verification
pdfFiller provides robust tools that streamline the completion of the USCIS Form I-9. Users can take advantage of features like eSigning, fillable forms, and secure document storage.
The platform also prioritizes data security, ensuring that users' information remains confidential. Success stories and testimonials from users highlight how pdfFiller simplifies the form-filling process while ensuring compliance and security.
Get Started with the USCIS Form I-9 Employment Eligibility Verification Today!
Utilizing pdfFiller for completing the USCIS Form I-9 makes the process efficient and user-friendly. With extensive support resources available, users can confidently navigate the form-filling process.
pdfFiller offers essential tools that cater to every user's needs, ensuring a seamless experience in completing government forms.
How to fill out the USCIS I-9
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1.Access pdfFiller and search for 'Form I-9' in the template library or the search bar.
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2.Open the form by clicking on it, and the interactive interface will load, showing fields to complete.
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3.Gather necessary documents, including identification and work authorization evidence, before starting the form.
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4.Begin completing Section 1 by entering the employee's name, address, date of birth, and attesting to their employment authorization.
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5.Move on to Section 2 for the employer’s verification, entering company information and reviewing the employee's documents accordingly.
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6.Use the 'Sign' function within pdfFiller to add signatures in the designated fields for both employee and employer sections.
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7.Once filled, review each section for accuracy and compliance with requirements.
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8.Save your progress and then choose to download a copy or submit the completed form directly through pdfFiller.
What are the eligibility requirements for filling out Form I-9?
To fill out Form I-9, you must be an individual legally authorized to work in the U.S. Employees must provide proof of their identity and work authorization, while employers must ensure compliance with verification procedures.
What is the deadline for completing Form I-9?
Employers must complete Form I-9 within three business days of the employee's start date. This ensures verification of employment eligibility in a timely manner.
How do I submit Form I-9 after filling it out?
Form I-9 does not get submitted to USCIS; instead, employers must retain it for their records, as it is subject to inspection by authorized government officials.
What supporting documents are required for Form I-9?
Employees must provide documents that establish identity and employment authorization, such as a U.S. passport, green card, or driver's license along with a social security card.
What common mistakes should I avoid when filling out Form I-9?
Ensure all information is accurate and complete, avoid leaving sections blank, and ensure that both employee and employer signatures are provided in the correct sections.
What is the processing time for Form I-9?
There is no processing time for the Form I-9 itself as it is not submitted to an agency. However, it must be completed and retained by the employer promptly.
How often should Form I-9 be updated?
Form I-9 should be updated in the case of employee rehire, change of employment authorization status, or when the current documentation expires.
USCIS I-9 Form Versions
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